Guidelines for Authors

 

 

Editorial Policy

 

When a manuscript is submitted, the Editors assume that no similar paper has been or will be submitted for publication elsewhere. Further, it is understood that all authors listed on a manuscript have agreed to its submission. Upon acceptance, authors must transfer copyright to STM Publishing.

Manuscripts should conform to the Uniform Requirements for Manuscripts Submitted to Biomedical Journals (URMSBJ), which can be found in full at www.icmje.org. This is in addition to their need to conform to our general guidelines about layout etc. In particular, the attention of authors is drawn to the following conditions (which are extracted from the URMSBJ):

 

Authorship

 

Authorship credit should be based on 1) substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data; 2) drafting the article or reviewing/revising it critically for important intellectual content and 3) final approval of the version to the published. Each authors should meet all three of these criteria. Acquisition of funding, or general supervision of a research group, are not valid criteria for authorship. Individuals who have a lesser involvement should be thanked in the acknowledgements. If meeting these requirements causes problems for a particular manuscript, authors are encouraged to contact the Editor for advice on alternative ways in which other contributors can be listed.

 

Acknowledgment of funding

 

Authors should list all sources of funding for the research described in a manuscript in the 'Acknowledgments' section.

 

Potential conflicts of interest

 

Potential conflicts of interest exist when an author or reviewer has financial or personal interests in a publication that might, in principle, influence their scientific judgment. Financial interests include, but are not limited to, stock-holding, consultancy, paid expert testimony and honoraria; they also include any limitations on freedom to publish that are imposed on an author by an employer or funding agency. In order to encourage transparency without impeding publication, authors are required that to include a statement at the end of a manuscript that lists all potential financial interests or, if appropriate, that clearly states that there are none. Possible conflicts of interest of a personal nature should also be communicated to the Editor, who will discuss with the author whether these ought to be listed. Peer reviewers are also required to inform the Editor of any potential conflicts of interest, financial or otherwise.

 

Ethical statements

 

If a study involves any ethical issues, which include patient confidentiality and treatment of animals, the paper must be accompanied by a statement to the effect that the authors complied with all of the legal requirements pertaining to the location(s) in which the work was done.

 

Corrections and retractions

 

Authors are obliged to notify the Editor at once if they find that a published manuscript contains an error, plagiarism or fraudulent data. The journal will publish a correction, retraction or notice of concern at the earliest possible date: authors are encouraged to contact the Editor to discuss the most appropriate course of action. Duplicate or redundant publication: We publish only original manuscripts that are not also published or going to be published elsewhere.

Duplicate publications, or redundant publications (re-packaging in different words of data already published by the same authors) will be rejected. If they are detected only after publication, the Editor reserves the right to publish a notice of the fact without requiring the authors' approval. Competing manuscripts on the same study, for example by collaborators who have split into rival teams after the data were gathered, are acceptable only under special circumstances: please contact the Editor for advice.

 

Plagiarism and other fraud

 

If the Editor has reason to suspect that a manuscript is plagiarized or fraudulent, he reserves the right to bring his concerns to the authors' sponsoring institution and any other relevant bodies.

 

Limits to freedom of expression

 

We are committed to academic freedom. It does, however, have to operate within the laws of the USA, where it is published. A liberal democracy that is committed to academic freedom, it does have certain legal restrictions on the publication of specific types of material (for example, defamation of character, incitement to racial hatred, material intended to aid terrorism etc). In the unlikely event that a manuscript contains material that contravenes these restrictions, the journal reserves the right to request that the material is removed from the manuscript or that the manuscript is withdrawn. In any case, the journal requires authors to take full legal responsibility for what they have written.

 

Peer Review

 

Each contribution is typically vetted by at least two expert reviewers who are either members of the Editorial Board or are recruited by Board members. Expedited reviews may be possible for papers that are submitted along with reviews from another journal as described above under "Editorial Policy."

For original articles or short reports, reviewers will be asked to comment on the following aspects of the submitted manuscripts:

• significance to the field

• study of data

• quality of data

• quality of controls

• whether conclusions are justified

• whether the effects are meaningful

• whether the study is described clearly

• comment on the novelty of the work

If the reviewers believe the paper is potentially acceptable but could be improved, specific suggestions will be made for improvement.

Final acceptance of all submitted manuscripts is a decision made by the Editors in consultation with the Editorial Board and reviewers. If a manuscript is believed to not meet the standards of the journal or is otherwise lacking in scientific rigor or contains major deficiencies, the reviewers will attempt to provide constructive criticism to assist the authors in ultimately improving their work for publication, here or elsewhere. Manuscripts not invited for resub-mission will not be reconsidered.

If a manuscript receives favorable reviews but is not accepted outright following the initial review, it may be invited for reconsideration with the expectation that the authors will fully address the reviewer’s criticisms. Resubmitted manuscripts with major revisions will be sent back for peer review.

Accepted papers will be rapidly posted to the journal website as an E-publication (ahead of print).

 

Open Access Policy

                         

STM Publishing recognizes that some authors prefer that their research be freely available to all potential readers upon publication, and that certain funding agencies (Howard Hughes Medical Institute, MRC, NIH, Wellcome Trust) request open access of agency-funded research within six months to one year of publication.

To address these requests, we provide the following options for our authors and readers:

(1) One year after publication. ALL papers will become open access to ALL users throughout the world after having been published online for one year.Authors may deposit a PDF of the final manuscript with PubMed Central or UK PubMed Central once the paper has been made freely availble at the journal's website.

(2) Immediately upon publication. Authors may purchase open access of their paper at the proof stage and the paper will be made freely available at our website. Again, if the paper is funded by a NIH, MRC or Wellcome Trust grant, authors may deposit a PDF of the final manuscript  with PubMed Central or UK PubMed Central. The fee for open access is $750.

 

Manuscript Submission

 

Pre-Submission Inquiries

 

Pre-submission inquiries are encouraged. These may include either an abstract or a full length manuscript as an email attachment (Microsoft Word). Pre-submission inquiries should be emailed to the Editor-in-Cheif (EIC).

 

General Submission

 

Ovarian Cancer (OC) utilizes an online submission and tracking system which is designed to provide a better, more efficient service to authors.

• Authors can submit manuscripts online from anywhere in the world.

• Authors can track their manuscript through the peer review process.

• Author files are automatically converted into a PDF (Portable Document Format) file and submissions are acknowledged by email.

• Editors and reviewers access the PDF files on the website.

Submit a manuscript to OC online:

http://www.editorialmanager.com/oc/

All submissions must be accompanied by a completed copyright transfer form. Email or fax completed form(s) to OC.

 

Manuscript Preparation

 

Text should be prepared in Microsoft Word, double-spaced, with page numbers throughout. Papers should be written as concisely as possible in clear, grammatical English and organized in the following manner:

(1) Title page

• Title

• Author information: Authors' names and affilitations, corresponding author email address)

• Keywords: 5-10 for indexing purposes

• Abbreviations and Acronyms: List those used throughout the text

• Abstract: 150-250 words, depending on paper type

• Running title: Maximum of 50 characters inlength

(2) Text (length depends upon type of paper, see below)

(3) References

(4) Figure legends

(5) Tables (with descriptive titles and legends)

Each table should appear in its own Microsoft Word file (do not include in manuscript text file).

 

References

 

References for review articles are limited to 150. For Research Papers, please limit references to 85. For Case Series, Letters to the Editor and Commentaries and opinions, please limit references to 30.

Include in the reference list only those articles that have been published or are in press. Unpublished data or personal communications must be cited within the text.

Please only list three authors and then use et al. Do not list less then three authors with et al.

The list of references should be numbered consecutively according to the first time mentioned within the article. Cite only the number assigned to the reference:

Correct: according to Jones. 1

Incorrect: according to Jones 1 .

Correct: noted by Smith et al. 1

Incorrect: Smith et al (1).

When referring the reader to specific references as part of a sentence please state:

Correct: For a review see refs. 20-25.

Incorrect: For a review see 20-25

(1) Journal References

The reference format is the same for all of our journals. You may download the output style for Cell Cycle from Endnotes.

Abbreviate journal names according to the style used in Index Medicus or a comparable source and omit punctuation after journal titles. Spell out foreign or less commonly known journal names.

[Author's last name] [Author's initials], [First three author's last names followed by their initials]. [Title of article with only the first word capitalized]. [Journal's standard abbreviated name] [Year]; [Volume (number)]:[Inclusive pages].

For Example:

Essers MA, de Vries-Smits LM, Barker N, et al. Functional interaction between beta-catenin and FOXO in oxidative stress signaling. Science 2005; 308(5725):1181-4.

(2) Book References

[Author's last name] [Author's initials], [Other authors' last names followed by initials]. [Chapter title]. In: [Editor's last name] [Editor's ini-Guidelines for Authorstials], ed(s). [Book Title]. [Number of edition]. [City]:[Publisher], [Year]:[Inclusive pages].

For Example:

Ozoren N, El-Diery WS. Introduction to cancer genes and growth control. In: Ehrlic M, ed. DNA Alterations in Cancer: Genetic and Epigenetic Changes. Natick, MA: Eaton Publishing, 2000:3-43.

 

Text Files and Tables

 

Please save text and table files as Microsoft Word documents. Save each table in a file separate from text. Figure legends, however, should be at the end of the manuscript as text (following the references). Tables will be reformatted during production and therefore should only be minimally formatted in your text file.

 

Figures (Illustrations)

 

We require each figure to be submitted individually in electronic format. Any image processing should be explained clearly in the Materials and Methods section of your manuscript.

Figures should be as small and simple as is compatible with clarity. Figures must conform to the following guidelines or authors will be asked to revise them.

(1) Resolution. All submitted images must be of high quality and have resolutions of at least 300 dpi ready for print.

(2) Formats. We require figures in electronic format. Please do not send PowerPoint or Word processing, presentation files, or paint files as they are inadequate for the creation of high quality images. Much of the information contained in PowerPoint or other file types is lost or skewed in the conversion of images. Figures should be pro-vided as TIFF, Photoshop, EPS files or high resolution PDF files. Compatible graphic art programs are Adobe Illustrator and Adobe Photoshop.

(3) Figure size. Figures should be submitted at the size they are to be published. Maximum width = 7.1667 in. Maximum height = 9.6663 in.

For multi-panel figures (such as figure 1a, 1b, 1c, etc), each panel should be assembled into one image file. Do not include separate panels on multiple pages, i.e. A, B, C and D should all fit on one page. Each panel should be sized so that the figure as a whole can be reduced by the same amount and reproduced on the printed page at the smallest size at which essential details, including type, are visible and readable.

(4) Color mode. Save all color figures in CMYK mode at 8 bits/channel. Layering type directly over shaded or textured areas and using reversed type (white lettering on a colored background) should be avoided.

(5) Type. Please be sure to embed all fonts. Use a sans serif font such as Helvetica. The font size should be no greater than 9 pt. and no smaller than 6 pt; however, panel labels (A, B, C) should be 15 pt. uppercase (not bold). Lettering in figures (labeling of axes and so on) should be in lower-case type, with the first letter capitalized and no full stop. Please keep font size relatively the same throughout the figures so as to avoid scaling issues. Also note that readability suffers if type is layered over a pattern or color other than white or black.

(6) Units. Units should have a single space between the number and the unit, and follow SI nomencla ture or the nomenclature common to a particular field. Thousands should be separated by commas (1000). Unusual units or abbreviations should be defined in the legend. Please use the proper microsymbol (denoting a factor of one millionth) rather than a lower case u.

 

Supplementary Files

 

Please provide supplementary material in the following formats:

• Text: MS Word file

• Table/Data: MS Word file or Excel file

• Figures: Please provide figures in a MS Word file or in a PPT file, clearly labeled with figure legends below them.

• Please provide ALL files also in one PDF file. Links to supplemental data will be included in the PDF of the published manuscript and in the online abstract.

• Video Files: Video submissions for viewing online should be Audio Video Interleave (.avi), MPEG (.mpg), or Quick Time (.qt, .mov).

(1) AVI files can be displayed via Windows Media Player (http://www.microsoft.com/windows/windowsmedia/players.aspx); MPEG files can be displayed via Windows Media Player; Quick Time files require Quick Time software (free) from Apple (http://www.apple.com/quicktime/download/index.html)

(2) Videos should be brief whenever possible (<2-5 minutes). Longer videos will require longer download times and may have difficulty playing online. Videos should be restricted to the most critical aspects of your research. A longer procedure can be restructured as several shorter videos and submitted in that form.

(3) It is advisable to compress files to use as little bandwidth as possible and to avoid overly long download times. Video files should be no larger than 5 megabytes. This is a suggested maximum. If files are larger please contact Kim Mitchell.

(4) A caption giving a brief overall description of the video content should be provided for each video.

(5) If your paper is accepted for publication you may wish to supply the editorial office with several different resolutions of your video files. This will allow viewers with slower connections to download a lower resolution version of your video.

 

Types of Papers

 

Research Papers

 

Research Papers should include the following sections:

(1) Abstract. A single paragraph of fewer than 250 words. The primary goal of the abstract should be to make the general significance and conceptual advance of the work clearly accessible to a broad readership. References should not be cited in the abstract.

(2) Keywords: Include 5-10 for indexing purposes.

(3) Introduction

(4) Results. Present results in logical sequence in tables and illustrations. In the text, explain, emphasize or summarize the most important observations. Units of measurement should be expressed in accordance with Systeme International d’Unites (SI Units).

(5) Discussion. Do not repeat in detail data given in the Results section. Emphasize the new and important aspects of the study. Relate observations to other relevant studies. On the basis of your findings (and others’), discuss possible implications/conclusions. When stating a new hypothesis, clearly label it as such.

(6) Patients and Methods/Materials and Methods. Describe selection of patients or experimental animals, including controls. Do not use patients’ names or hospital numbers. Identify methods, apparatus (manufacturer’s name and address), and procedures in sufficient detail to allow other workers to reproduce the results. Provide references and brief descriptions of methods that have been published. When using new methods. Evaluate their advantages and limitations. Identify drugs and chemicals, including generic name, dosage, and route(s) of administration.

(7) References. Maximum 85.

(8) Tables. Tables should be numbered consecutively with Arabic numerals and include descriptive titles and legends.

(9) Figure legends

 

Reviews

 

Reviews should be recognized as scholarly by specialists in the field being covered, but should also be written with a view to informing readers who are not specialized in that particular field, and should therefore be presented using simple prose. Please avoid excessive jargon and technical detail. Reviews should capture the broad developments and implications of recent work. The opening paragraph should make clear the general thrust of the review and provide a clear sense of why the review is now particularly appropriate. The concluding paragraph should provide the reader with an idea of how the field may develop or future problems to be overcome, but should not summarize the article.

To ensure that a review is likely to be accessible to as many readers as possible, it may be useful to ask a colleague from another discipline to read the review before submitting it. Submitted reviews are subject to the same page charges as full-length reports -- whether and how page charges will apply for commissioned reviews will be made clear when each review is commissioned.

Reviews should include the following sections:

(1) Abstract: Maximum 150 words

(2) Keywords: Include 5-10 for indexing purposes

(3) References: Maximum 150

 

Case Series

 

Letters to the Editor

 

Commentaries and opinions

 

Page and Color Charges

 

(All charges are waived for the first six issues and the final version of accepted manuscripts will be posted on the web site promptly. Any content posted on the web site from now until July 2013 will always be free for registered users.)

For original research papers and reports the author will pay a charge of $100 U.S. dollars for each black and white page. This fee is waived for invited papers.

Publication of color images is free for the online version of the journal, but carries a page charge of $340 US dollars for the initial page and $150 for each additional page in the print edition. If you prefer that color figures appear online only and in black and white for the print version, please make sure that the figure legends for each version of the figure are provided.

For guidance, a four page article with 3 figures (approx 9 cm x 9 cm = 3.5" x 3.5") and 100 references would consist of approximately 3200 words of text including figure legends.

Under exceptional circumstances, where there are no funds to cover page charges and articles cannot be reduced in size, authors may appeal directly to the Editors-in-Chief for page charges to be waived. This appeal must be supported by a letter signed by finance official at the author’s institution, confirming that no funds are available to cover page charges.

 

Page Proofs

 

Page proofs will be sent to the author via email. Page proofs should be returned within two working days, preferably by email or fax. Corrections should be marked on the actual proof and provided in a numbered list. Lengthy additions should be avoided, but where necessary should be provided in a MS Word file with explicit instructions regarding placement. Please return the Publication Cost form with your corrected page proofs.

 

Reprints

 

A reprint order form will be sent to the author prior to the issue going to press or you may download it here.

 

Cover Image Submissions

 

OC publishes cover illustrations that are taken from articles in each issue, or that are designed to accompany an accepted article.

The cover illustration should be scientifically interesting and visually attractive. The illustration need not be a figure from the paper but should be closely related to the subject of the paper. If you are interested in submitting a figure for use as the cover of Channels please email a high-resolution version of your image, conforming to the specifications below, and an explanatory caption of 50-60 words to the Managing Editor.

OC Cover Image Specifications

All potential cover images should be sized to a minimum size of 12'' high and 9'' wide. Larger files are even better. Please remove all text, captions, etc. from the image. If you have variations of the image you may send additional files. Please send no more than 2 alternate versions.

Accepted formats and resolution:

.PSD (Native Photoshop, if graphics are built with layers, do not flatten), 300 dpi, CMYK at 100% size.

.TIF 300 dpi, CMYK at 100% size.

.JPG (highest quality) 300 dpi, CMYK at 100% size.

.EPS (Scalable vector line art) or native Illustrator or Freehand files.